Talenom’s chart of accounts will have corresponding 14% VAT rate accounts for the 10% VAT rate accounts affected by the change. These new 14% accounts should be used once the change comes into effect.
In other words, there are two different sales accounts with different VAT rates, each with its own number and name, so pay close attention to selecting the correct account. If a specific company sales account is used, which is not found in the sales invoicing section of Talenom Online, you can request the addition of the account from our accounting specialist or the Sales Invoicing team at Talenom.
It is the responsibility of the invoicing party to ensure that the invoice is created with the correct VAT rate, so it is important to select the correct sales account from the two VAT rates when creating the invoice.
In Talenom Online, the date of the invoice has no effect on the available VAT rates or sales accounts, i.e. the software does not automatically update the invoice with this information based on the date of the invoice. When adding an invoice line, the user must select the sales account and VAT rate to be used based on the time of delivery of the product or service.
- If the invoice is issued on 1 January, 2025, the invoice will not automatically change to the VAT rate of 14%.
- If there are automated entries for the 10% VAT sales account in the customer and product registry, these should be updated to the new VAT rate sales account. The default sales account entered in the customer registry will always override the information added to the product registry or the sales invoice.
- The same invoice can have invoice lines with both VAT rates of 10% and 14%.
- When creating credit notes, the program creates credit note invoice lines with the VAT rates of the original invoice.
- When using the Copy function, the program creates an invoice copy with the VAT rates of the original invoice.
Sales invoice integrations
Through an interface, it is possible to import sales invoices with a 14% VAT rate when the corresponding sales account has been added to both Talenom Online’s Sales Invoicing service and the customer systems from which information is transferred to Talenom.
Notes on system integrations:
- Talenom’s sales invoicing will read the allocation information from the invoice lines of the incoming material.
- Due to the VAT rate change, both the account and the VAT rate will change for the mentioned products.
- For example, account 3002 with VAT rate 10% will be account 3001 with VAT rate 14% after the change.
- Web service interface:
- The account is provided in the SALES_ACCOUNT_NUMBER field as ‘3001’
- The VAT information is provided in the VAT_RATE field as ‘14.00’ (previously ‘10.00’ or ‘25.50’)
- From materials delivered as transfer files, we will extract the account and VAT rate according to the same logic, on a case-by-case basis.
