In Talenom Online, you can create sales invoices with VAT rates of 24% and 25.5%. Talenom has added a second, parallel sales account with the same name and number and a VAT rate of 25.5% to the VAT rate of 24% that the company has been using. This means that the user does not have to ask for a new sales account for VAT rate 25,5 % to be created, but that two identical sales accounts with different VAT rates are available in parallel in the software.
It is the responsibility of the invoicing party to ensure that the invoice is created with the correct VAT rate, so it is important to select the correct sales account from the two VAT rates when creating the invoice. In Talenom Online, the date of the invoice has no effect on the available VAT rates or sales accounts, i.e. the software does not automatically update the invoice with this information based on the date of the invoice. When adding an invoice line, the user must select the sales account and VAT rate to be used based on the time of delivery of the product or service.
- If the invoice is issued on 1.9.2024, the invoice will not automatically change to the VAT rate of 25.5%.
- The same invoice can have invoice lines with both VAT rates of 24% and 25.5%.
- When creating credit notes, the program creates credit note invoice lines with the VAT rates of the original invoice.
- When using the Copy function, the program creates an invoice copy with the VAT rates of the original invoice.
- On 4.9.2024, Talenom will update the customer and product registers in Talenom Online with the new VAT rate of 25.5%. If you create sales invoices with the new VAT rate before the customer and product registers are updated, change the VAT rate when you create the sales invoice.
Sales invoice integrations
Through an interface, it is possible to import sales invoices with the new VAT rate when the system vendor has updated the new VAT rate in its software. Notes regarding system integrations:
- Talenom’s sales invoicing reads the VAT rate from the invoice lines of the incoming material.
- Sales invoicing uses parallel accounts for the VAT rates of 24% and 25.5%, so there is no need to define new accounts.
- In the Web service interface, the VAT information is imported in the VAT_RATE field in the format ‘25.50’.
- For materials submitted as transfer files, the VAT rate is transferred with the material in a specified field (e.g. ‘RowVatRatePercent’) and the decimal place is separated by a comma.
- With regard to materials delivered and retrieved from Talenom, it must be ensured that the materials can be entered into the customer’s systems also when the VAT rate changes.
