{"id":4250,"date":"2026-04-14T09:10:04","date_gmt":"2026-04-14T09:10:04","guid":{"rendered":"https:\/\/talenom.com\/en-fi\/?page_id=4250"},"modified":"2026-04-14T09:12:40","modified_gmt":"2026-04-14T09:12:40","slug":"description-of-processing-activities-finland","status":"publish","type":"page","link":"https:\/\/talenom.com\/en-fi\/description-of-processing-activities-finland\/","title":{"rendered":"Description of Processing Activities"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"4250\" class=\"elementor elementor-4250\" data-elementor-post-type=\"page\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-35362a32 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"35362a32\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ob_glider_is_slider&quot;:&quot;no&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-61ef9d86\" data-id=\"61ef9d86\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;_ob_column_hoveranimator&quot;:&quot;no&quot;,&quot;_ob_column_has_pseudo&quot;:&quot;no&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-0fee6ee ob-has-background-overlay elementor-widget elementor-widget-html\" data-id=\"0fee6ee\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;_ob_widget_stalker_use&quot;:&quot;no&quot;,&quot;_ob_poopart_use&quot;:&quot;yes&quot;,&quot;_ob_shadough_use&quot;:&quot;no&quot;,&quot;_ob_allow_hoveranimator&quot;:&quot;no&quot;}\" data-widget_type=\"html.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<script>\r\ndocument.addEventListener('DOMContentLoaded', () => {\r\n  console.log('privacy_init');\r\n  let singleScriptsInit = false;\r\n  singleFunctions ();\r\n\tfunction singleFunctions () {\r\n    if ( singleScriptsInit === false ) {\r\n      singleScriptsInit = true;\r\n      console.log('post_init_func');\r\n      \/\/ Post contents sidebar\r\n      if (document.querySelector('#post-contents')) {\r\n        let numLiIndex = 1;\r\n        let numLiMain = 0;\r\n\r\n        jQuery('#post-contents').append('<ul class=\"post-contents__list\"><\/ul>');\r\n        jQuery(\".privacy-main h2\").each(function (index, element) {\r\n          if (jQuery(element).closest('.elementor-widget-heading').hasClass('privacy-content__subtitle')) { \r\n\r\n          } else {\r\n            let titleContent = jQuery(element).text();\r\n            let titleNodeName = jQuery(this).prop(\"tagName\").toLowerCase();\r\n            jQuery(element).attr('id', 'single__title-id' + index);\r\n            if (titleNodeName == 'h2') { \r\n              if (numLiIndex 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}\r\n\r\n});\r\n<\/script>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section data-dce-background-color=\"#FAFAFA\" data-dce-background-overlay-image-url=\"https:\/\/talenom.com\/en-fi\/wp-content\/uploads\/sites\/3\/2023\/04\/yellow-ribbon.svg\" class=\"elementor-section elementor-top-section elementor-element elementor-element-652f7c68 privacy-banner elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"652f7c68\" data-element_type=\"section\" data-e-type=\"section\" id=\"privacy-banner\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;,&quot;_ob_glider_is_slider&quot;:&quot;no&quot;}\">\n\t\t\t\t\t\t\t<div class=\"elementor-background-overlay\"><\/div>\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-1ccf4442\" data-id=\"1ccf4442\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;_ob_column_hoveranimator&quot;:&quot;no&quot;,&quot;_ob_column_has_pseudo&quot;:&quot;no&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-720a1607 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"720a1607\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ob_glider_is_slider&quot;:&quot;no&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-inner-column elementor-element elementor-element-d256f69 privacy-banner__desc\" data-id=\"d256f69\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;_ob_column_hoveranimator&quot;:&quot;no&quot;,&quot;_ob_column_has_pseudo&quot;:&quot;no&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-inner-column elementor-element elementor-element-69f1c05e\" data-id=\"69f1c05e\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;_ob_column_hoveranimator&quot;:&quot;no&quot;,&quot;_ob_column_has_pseudo&quot;:&quot;no&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section data-dce-background-color=\"#FFFFFF\" class=\"elementor-section elementor-top-section elementor-element elementor-element-144a503 privacy-content elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"144a503\" data-element_type=\"section\" data-e-type=\"section\" id=\"privacy-content\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;,&quot;_ob_glider_is_slider&quot;:&quot;no&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-33 elementor-top-column elementor-element elementor-element-3fec8923 privacy-sidebar\" data-id=\"3fec8923\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;_ob_column_hoveranimator&quot;:&quot;no&quot;,&quot;_ob_column_has_pseudo&quot;:&quot;no&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-4b15a471 ob-has-background-overlay elementor-widget elementor-widget-html\" data-id=\"4b15a471\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;_ob_widget_stalker_use&quot;:&quot;no&quot;,&quot;_ob_poopart_use&quot;:&quot;yes&quot;,&quot;_ob_shadough_use&quot;:&quot;no&quot;,&quot;_ob_allow_hoveranimator&quot;:&quot;no&quot;}\" data-widget_type=\"html.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class='post-contents' id='post-contents'><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-66 elementor-top-column elementor-element elementor-element-72e10ee9 privacy-main\" data-id=\"72e10ee9\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;_ob_column_hoveranimator&quot;:&quot;no&quot;,&quot;_ob_column_has_pseudo&quot;:&quot;no&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div data-dce-text-color=\"#141F2E\" class=\"elementor-element elementor-element-7e8861e ob-has-background-overlay elementor-widget elementor-widget-post-info\" data-id=\"7e8861e\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;_ob_widget_stalker_use&quot;:&quot;no&quot;,&quot;_ob_poopart_use&quot;:&quot;yes&quot;,&quot;_ob_shadough_use&quot;:&quot;no&quot;,&quot;_ob_allow_hoveranimator&quot;:&quot;no&quot;}\" data-widget_type=\"post-info.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<ul class=\"elementor-inline-items elementor-icon-list-items elementor-post-info\">\n\t\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item elementor-repeater-item-3b342b2 elementor-inline-item\" itemprop=\"datePublished\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text elementor-post-info__item elementor-post-info__item--type-date\">\n\t\t\t\t\t\t\t<span class=\"elementor-post-info__item-prefix\">Last update:<\/span>\n\t\t\t\t\t\t\t\t\t\t<time>14.04.2026<\/time>\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-a03ac9d elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"a03ac9d\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ob_glider_is_slider&quot;:&quot;no&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-33 elementor-inner-column elementor-element elementor-element-4ad86da\" data-id=\"4ad86da\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;_ob_column_hoveranimator&quot;:&quot;no&quot;,&quot;_ob_column_has_pseudo&quot;:&quot;no&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-97c1b4f ob-harakiri-inherit ob-has-background-overlay elementor-widget elementor-widget-text-editor\" data-id=\"97c1b4f\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;_ob_use_harakiri&quot;:&quot;yes&quot;,&quot;_ob_harakiri_writing_mode&quot;:&quot;inherit&quot;,&quot;_ob_postman_use&quot;:&quot;no&quot;,&quot;_ob_widget_stalker_use&quot;:&quot;no&quot;,&quot;_ob_poopart_use&quot;:&quot;yes&quot;,&quot;_ob_shadough_use&quot;:&quot;no&quot;,&quot;_ob_allow_hoveranimator&quot;:&quot;no&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><strong>Controller<\/strong><\/p><p>Customer<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-33 elementor-inner-column elementor-element elementor-element-95642c9\" data-id=\"95642c9\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;_ob_column_hoveranimator&quot;:&quot;no&quot;,&quot;_ob_column_has_pseudo&quot;:&quot;no&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-a1ea654 ob-harakiri-inherit ob-has-background-overlay elementor-widget elementor-widget-text-editor\" data-id=\"a1ea654\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;_ob_use_harakiri&quot;:&quot;yes&quot;,&quot;_ob_harakiri_writing_mode&quot;:&quot;inherit&quot;,&quot;_ob_postman_use&quot;:&quot;no&quot;,&quot;_ob_widget_stalker_use&quot;:&quot;no&quot;,&quot;_ob_poopart_use&quot;:&quot;yes&quot;,&quot;_ob_shadough_use&quot;:&quot;no&quot;,&quot;_ob_allow_hoveranimator&quot;:&quot;no&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><strong>Processor<\/strong><\/p><p>Talenom<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-33 elementor-inner-column elementor-element elementor-element-053b166\" data-id=\"053b166\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;_ob_column_hoveranimator&quot;:&quot;no&quot;,&quot;_ob_column_has_pseudo&quot;:&quot;no&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<div class=\"elementor-element elementor-element-1830f24f ob-harakiri-inherit ob-has-background-overlay elementor-widget elementor-widget-text-editor\" data-id=\"1830f24f\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;_ob_use_harakiri&quot;:&quot;yes&quot;,&quot;_ob_harakiri_writing_mode&quot;:&quot;inherit&quot;,&quot;_ob_postman_use&quot;:&quot;no&quot;,&quot;_ob_widget_stalker_use&quot;:&quot;no&quot;,&quot;_ob_poopart_use&quot;:&quot;yes&quot;,&quot;_ob_shadough_use&quot;:&quot;no&quot;,&quot;_ob_allow_hoveranimator&quot;:&quot;no&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Why we process personal data<\/h2><ul><li>Personal data is processed and stored to provide the services provided by the Processor in a contractual relationship between the Processor and the Controller.<\/li><li>Personal data is also processed and stored to fulfill requirements of applicable law or regulations, or to meet a request by a judicial or administrative authority<\/li><li>To produce and develop the services ordered by the Customer from the Processor<\/li><li>The customer\u2019s employees for the implementation of payroll and HR management<\/li><li>Customer\u2019s private customers to track receivables<\/li><li>Shareholders of a limited company for the administration of a limited company<\/li><li>Members of the association for the administration and invoicing of the association<\/li><li>Shareholders of a housing company for the administration and invoicing of a housing cooperative<\/li><\/ul><p>It is the responsibility of the controller to ensure that there is a legal basis for the processing of personal data and that the data subjects have been informed of the processing.<\/p><h2>What personal data do we process?<\/h2><p><b>Categories of data subjects and categories of personal data:<\/b><\/p><ul><li>Customer\u2019s payroll and reward recipients for the implementation of payroll and HR management (PAY) (HR)<\/li><li>For monitoring and collecting the receivables of the customer\u2019s private customers (ACC, COL)<\/li><li>Shareholders of a limited company for the administration of a limited company (LIM)<\/li><li>Association members for the administration and invoicing of associations (AIA)<\/li><li>Shareholders of a housing cooperative for the administration and invoicing of a housing cooperative (HOU)<\/li><li>Benefits paid under the Motor Liability Insurance, Patient Insurance, Accident Insurance, Pharmaceutical Injury Insurance and Environmental Damage Insurance Act (INS)<\/li><li>Customer&#8217;s tax return information for filing a personal pre-completed tax return (TAX)<\/li><\/ul><p><strong>The personal data processed include:<\/strong><\/p><ul><li>Name (PAY, ACC, COL, LIM, AIA, HOU, INS, TAX)<\/li><li>Address, telephone number, e-mail address (PAY, ACC, COL, LIM, AIA, HOU, INS)<\/li><li>E-invoicing address, Online service usage information, user ID (PAY, ACC, COL, LIM, AIA, HOU, INS)<\/li><li>Personal ID, language (PAY, COL, LIM, HOU, INS, TAX)<\/li><li>Account information (PAY, ACC, LIM, AIA, HOU, INS)<\/li><li>Enforcement information (PAY, ACC, LIM, AIA, HOU, INS)<\/li><li>Dividends, shareholder loans (ACC, LIM)<\/li><li>Tax amount, tax card, employment contract (PAY, LIM)<\/li><li>Absences, holidays, medical certificates (PAY, LIM)<\/li><li>Health information (PAY, COL, INS)<\/li><li>Gender (PAY)<\/li><li>Employment information (PAY)<\/li><li>Salary data and bases, benefits (PAY)<\/li><li>Trade union membership fee information (PAY, TAX)<\/li><li>Working hours reports, unit price (PAY)<\/li><li>Municipality of residence, property identifiers with ownership, spouse&#8217;s name, parish membership, number of underage children, disability percentage, alimony, other matters affecting personal taxation (TAX)<\/li><li>Various employment-related discussion documents (e.g. appraisals, one-to-one, early support) (HR)<\/li><li>Language skills (HR)<\/li><li>Courses taken (HR)<\/li><li>Goods handed over (HR)<\/li><li>Name and telephone number of next of kin (HR)<\/li><li>Information related to orientation (HR)<\/li><li>Qualifications and degrees (HR)<\/li><li>Other employment data defined by the controller (HR)<\/li><\/ul><h2>Regular sources of information<\/h2><p>In addition to its own data, the Customer adds personal data of its personnel and customers to the Processor\u2019s information services. Personal data may be added based on electronic and\/or physical material provided by the customer.<\/p><p>In addition to this, personal data is collected from the tax authorities, the Social Insurance Institution of Finland, insurance companies, trade unions, credit services, the Digital and Population Data Services Agency, enforcement authorities and other parties whose data must be processed in the service provided by the Processor.<\/p><h2>Disclosure of Personal Data Policies<\/h2><p>Personal data is disclosed to the Customer\u2019s Auditor without a separate authorization for the implementation of the agreement between the Customer and the Auditor. In the case of the Client\u2019s other partners, such as lawyers and consultants, the Client will be asked for a separate written authorization to disclose the data. When handing over written material, a data disclosure certificate is drawn up, which indicates the basic information of the material disclosed, to whom the data has been disclosed and when. This certificate of release is stored in customer folders for any subsequent obligation to provide evidence. In connection with the disclosure of digital material, personal user credentials are created for the customer company\u2019s partner in the Processor\u2019s information system, with which the Customer\u2019s partner receives the disclosed information. The Customer\u2019s request to create user credentials to the information system and give access to the Customer\u2019s data also includes the Customer\u2019s consent to the disclosure of the Customer\u2019s data to the respective partner.<\/p><p>Data is disclosed to tax authorities, financial institutions, electronic money communities, pension insurance companies, insurance companies, trade unions, the Social Insurance Institution of Finland or earnings-related pension funds without the Customer\u2019s authorization or consent when the disclosure of data is separately regulated by law. The processing of digital data is monitored with the help of event data from information systems, i.e. the storage of log data, and their automatic or manual monitoring. In addition, if necessary, the log data can be used as evidence of what events have taken place.<\/p><p>Talenom may disclose personal data to any entity within the Talenom Group. Talenom does not sell or rent personal data to other parties.<\/p><h2>Categories of recipients of personal data \u2013 including those in third countries and international organisations<\/h2><p>The Processor may disclose the Customer\u2019s personal data within the limits of applicable legislation and in accordance with the terms of the agreement between the Processor and the Customer. Register data may be disclosed, for example, to tax authorities, pension insurance companies, insurance companies, trade unions, the Social Insurance Institution of Finland, earnings-related pension funds, financial institutions, electronic money communities, Confederation of Finnish Industries or Statistics Finland.<\/p><p>The processor has a legal obligation to disclose personal data to the authorities based on legal requests for information received from them in writing.<\/p><p>Mainly personal data will not be transferred outside the European Union (\u201cEU\u201d) or the European Economic Area (\u201cEEA\u201d). Data transfers outside the EU or EEA are made in accordance with the standard contractual clauses of the EU\u2019s General Data Protection Regulation concerning data transfers.<\/p><h2>Technical and organisational security measures<\/h2><h3>Technical protection of data in registers<\/h3><p>The data contained in the register that is processed electronically is technically protected, for example with firewalls, password policy and by offering Talenom\u2019s customers two-factor authentication to customer information systems.<\/p><p>The data transfer between the customer and Talenom\u2019s services is encrypted with TLS (Transport Layer Security) technology. Data is backed up regularly and backups are stored in a different location than where the primary data is located.<\/p><p>Talenom conducts internal and third-party assessments and audits that cover both the technical security of critical information systems and the processes and guidelines for administrative information security and data protection.<\/p><h3>Administrative protection of registers<\/h3><p>The processor protects the Customer\u2019s data from unauthorized access and dissemination. Only the employees of the Processor and subcontractors acting on behalf of the Processor have access to the data contained in the register based on separately granted access rights. Access rights are monitored, and the creation of unsafe user access combinations are prohibited by the user access management policy and their creation is controlled as part of the access management process. The access rights of the administrators are regularly checked and are deleted when the user no longer needs them. The access rights of employees who have left the processor are removed from all systems upon termination of employee\u2019s employment.<\/p><p>The customer\u2019s data is only processed by a Talenom employee whose work duties require it. It is forbidden for processor\u2019s employees to process personal data on other grounds, even if the employee would have a technical access to customer data based on his or her role and business reasons. All of Processor\u2019s personnel and subcontractors acting on its behalf have a duty of confidentiality in relation to all the Customer\u2019s financial management information and personal data. The obligation of confidentiality is recorded in the employment contracts of Talenom\u2019s personnel and in agreements with third parties, including sanctions for violation of confidentiality.<\/p><p>Employees who process customer data are trained through regular trainings, where the legality criteria for doing the work are an integral part of the training. The information security and data protection awareness of the processor\u2019s staff is regularly maintained in various ways, for example, by organizing regular information sessions on information security and data protection for the entire personnel of the company and by arranging mandatory information security and data protection training for employees every year, in order to pass the subject matter test. The Processor has drawn up an information security policy that each new employee of the Processor becomes familiar with when starting their work. The existence and location of the information security policy are communicated in regular information security trainings and employees are reminded of the binding nature of the information security policy. The information security policy describes the general rules on information security and data protection that are binding on the employee, whether they are technical rules, information security processes or practices and instructions suitable for everyday work.<\/p><h3>Physical protection of data in registers<\/h3><p>Customer data is processed in information systems located in the data center in Finland or in Cloud services located in the European Union.<\/p><p>In data centers located in Finland, the most important production systems have been duplicated in two physically separated data centers to ensure safety, data preservation and service continuity in normal and exceptional situations.<\/p><p>These data centers provided by the service provider use certified safety practices, access control and monitoring procedures.<\/p><h3>Customer\u2019s obligations<\/h3><p>The customer is responsible for the implementation and maintenance of adequate technical and organizational information security measures in their own information systems and physical environments.<\/p><h2>Planned deletion periods for data groups<\/h2><p>Personal data will be deleted at the controller&#8217;s written request, to the extent determined by the controller.<\/p><p>The Processor deletes the Customer\u2019s personal data from its information systems to the extent required by law when the Customer leaves the Processor.<\/p><p>The deletion of data occurs one + ten (1+10) years after the Customer\u2019s exit. After deletion from the operational information systems, the data will be automatically deleted within six (6) months of the backups.\u00a0<\/p><h2>Rights of the data subject<\/h2><p>In accordance with articles 5-21 and 77 of the European Union\u2019s General Data Protection Regulation, the data subject has the right to:<\/p><ol><li>right of access to personal data<\/li><li>rectification of data<\/li><li>erasure of data<\/li><li>restriction of processing<\/li><li>transfer data from one system to another<\/li><li>object to the processing of their personal data<\/li><li>lodge a complaint with a supervisory authority<\/li><\/ol><p>The exercise of some of the data subject\u2019s rights is limited by other mandatory legislation, based on which Talenom has the right and obligation to refuse on reasonable grounds the rectification, erasure, restriction of processing or transfer of data from one system to another. An example of such legislation is, for example, the Accounting Act, which stipulates the retention of payroll receipts, regardless of the rights of the data subject in the GDPR.<\/p><p>In situations where the data subject wishes to inspect or amend his or her data from data belonging to a personal register owned by a Talenom customer, the data subject must make a request for an inspection or change of the data to the controller, and the controller takes care of the implementation of the request for inspection or change of data together with the data processor Talenom. In this case, the controller must address a written request for verification to the following address: <b>tietosuoja(at)talenom.fi<\/b>.<\/p><h2>Controller\u2019s instructions to data processor<\/h2><p>The customer may describe separately in separate documentation the more detailed instructions given to the processor for the processing of personal data, which the Processor stores in customer-specific file folders, as part of the customer-specific instructions.<\/p><h2>Data breach notification<\/h2><h3>Controller<\/h3><p>The notification is made by the Processor to the Controller without undue delay after the disclosure of the data protection breach. The notification describes the nature of the data breach and the measures taken as required by law.\u00a0<\/p><h3>Data subject<\/h3><p>Notification is given to the data subject by the Controller if the data breach is likely to result in a high risk to his or her rights and freedoms. The notification describes the nature of the data breach and the measures taken as required by law.\u00a0<\/p><h3>Supervisory authority<\/h3><p>It is the Controller\u2019s duty to notify the National Data Protection Authority within 72 hours of being reported if the data breach is likely to result in a high risk to the rights and freedoms of natural persons. The Processor assists the Controller in notifying the National Data Protection Authority of a separate request. The notification is made in accordance with the instructions of the Finnish Data Protection Ombudsman in force at the time.<\/p><h2>Processor (Service Provider) and contact information<\/h2><p><strong>Processor\u2019s name:<\/strong>\u00a0Talenom Oyj<br \/><strong>Data Protection Officer:<\/strong> Enni Kaivorinne<br \/><strong>Email:<\/strong> tietosuoja(at)talenom.fi<br \/><strong>Address:<\/strong>\u00a0Yrttipellontie 2, 90230 Oulu<br \/><strong>Tel.<\/strong>\u00a00207 525 000 (switchboard)<\/p><h2>Contact information of the subprocessor<\/h2><p>The customer has given general consent to the use of subprocessors. The processor provides a list of subprocessors upon request.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-45bb9595 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"45bb9595\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ob_glider_is_slider&quot;:&quot;no&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-33 elementor-inner-column elementor-element elementor-element-124e9460\" data-id=\"124e9460\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;_ob_column_hoveranimator&quot;:&quot;no&quot;,&quot;_ob_column_has_pseudo&quot;:&quot;no&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-33 elementor-inner-column elementor-element elementor-element-22f15b9d\" data-id=\"22f15b9d\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;_ob_column_hoveranimator&quot;:&quot;no&quot;,&quot;_ob_column_has_pseudo&quot;:&quot;no&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-33 elementor-inner-column elementor-element elementor-element-20ce1eb2\" data-id=\"20ce1eb2\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;_ob_column_hoveranimator&quot;:&quot;no&quot;,&quot;_ob_column_has_pseudo&quot;:&quot;no&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-40bd2c2d elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"40bd2c2d\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ob_glider_is_slider&quot;:&quot;no&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-54001318\" data-id=\"54001318\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;_ob_column_hoveranimator&quot;:&quot;no&quot;,&quot;_ob_column_has_pseudo&quot;:&quot;no&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-332d124d elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"332d124d\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ob_glider_is_slider&quot;:&quot;no&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-530c0e3c\" data-id=\"530c0e3c\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;_ob_column_hoveranimator&quot;:&quot;no&quot;,&quot;_ob_column_has_pseudo&quot;:&quot;no&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Controller Customer Processor Talenom Why we process personal data Personal data is processed and stored to provide the services provided by the Processor in a contractual relationship between the Processor and the Controller. 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